Portsmouth Yacht Club
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Portsmouth Yacht Club
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| APRIL BOARD MINUTES RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB LOCATION: Community Development Services Office,
Portsmouth, NH. TIME: 7:00PM ABSENT: Capt. Gray Cmde. Kinser called the meeting to order at 7:01 PM by noting
a quorum of the B of D was present. He then asked the Secretary to report on the
minutes of the last meeting of March 9, 2000. Sec. Fleming asked if all members present had received a copy
of the notes of the March 9TH meeting of TREASURER’S REPORT: Treas. Caruso passed out copies of both his February and March report to each of the board members. The March report documented the following: Revenues for the month consisting of annual dues, application fees, slip fees, locker fees, dingy fees and launch fees totaling $103, 216.50 to date . Function income stands at $5,616.50 with expenses of $6092.68. Total expenses for the month totaled $6,831.91 up $1,433.76 from last year's March period. Overall expenses are up $1,667.95 from last year's first quarter. Application fees for membership have been received from three applicants and one former member has filed for reinstatement. Dues payments for the 2000 season are in with 249 members accounted for as of yesterday and one reinstated member's dues expected within the allotted 30 day time frame. Membership cards have been sent to all paid members. Five small lockers are available for renting. Dinghy spaces are going fast with 24 spaces rented and only six remaining to be filled. Tags for the dinghy spaces will be issued. The computer is back on station and up and running. The telephone and television cable connection have been turned on. Cmde. Kinser asked for any further questions of the
Treasurer; there being none, he asked for a motion to accept the March
report as submitted. R/C Clark moved for acceptance, seconded and so
voted. A copy of the report will be on file for future audit. REAR COMMODORE’S REPORT: R/C Clark began his report by telling the Board that the Steward, Dock Master, and Asst. Dock Master planned to meet and establish a priority list of items to be addressed prior to the club opening. On March 11TH P/C A. Wright had begun disassembling the kitchen stove in anticipation of the new stove replacement. D. F. Richards has been contacted to install the new water heater, which was installed on the 29th.. On the 18th of March the old stove left PYC. Years of build up behind the stove was also removed. The new stove was put in place by P/C Wright. D. F. Richard connected the new stove and hot water system on the 29th of the month. The water system has been turned on. A plumber has been employed to be on call for any necessary plumbing work or emergency work; his name is Dan Melason of Melason Plumbing & Heating, Portsmouth, NH. The porch screens have been repaired, the plumbing below the bar and under the floor has been upgraded to today's standards by Mr. Melason. A new hand held radio is being ordered to replace a lost unit last season. The April 1ST work party was held with a great turn out of the members and a great deal of work completed; including repairs to the finger slips. The shower door for the rest rooms are on order and will be in place prior to opening. It was necessary to remove the bench seat in the ladies room in order to make room for the shower doors to swing correctly. The second work party on April 7TH completed the installation of the porch screens, awnings, staining of the picnic tables and repairs to the floats; all is in order for the Docks-In on the 15th of April. The Commodore's Parking Sign has been completed and will be in place for the opening of the club. With the help of Treas. Caruso the availability of three slips was advertised and Capt. G. Hoffman (Slip E) P/C Burgess (slip H) and Capt. George (slip F) were in line to rent them, which they did. On April 10tTH a meeting was held with the Portsmouth Harbor Master regarding the question of the location of the club mooring and Mr. Ricker's mooring. Resolution is that we will move our mooring and the diver servicing our mooring field has been directed to move the mooring. The contract to service the mooring field has been signed and returned to the diver. The new ice machine was delivered on April 12th and awaits installation. There being no further questions or discussion Capt. Kennedy moved for acceptance of the report as given, seconded, and so voted. VICE COMMODORE’S REPORT: V/C Roth reported requests for two private parties, June 29th and August 10th. The Ashworth By The Sea Dinner Buffet function hosted by Paul and Mary Beth Goldberg was a huge success with 106 in attendance. After all the bills were paid a profit of $161.00 was added to the function budget. V/C Roth noted that Yoken's has been reserved for next year's New Years Day Brunch. With a slight modification in the menu we will be able to reduce the price of the function from $18.00 to $16.50. A meeting has been held with Stan Shaw our caterer to plan the May menu. V/C Roth commented that Mr. Shaw has been very easy to work with and that he looks forward to working with him through out the season. A function in the planning stages is a combination function with Little Harbor Yacht Club; location to be announced. The monthly club notes are now being published on the web site with the entrance code being the Commodore's last name. There being no further questions or discussion R/C Clark
moved for acceptance of the report as given, seconded, and so voted. COMMODORE’S REPORT: Cmde. Kinser reported the following applications for membership have been received this past month and sent to the Membership Committee for consideration. Robert W. Mc Manus Sponsored by Capt.
Carson & P/C Fleming
SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD DATE SUBJECT DISPOSITION 5/9/96 Piling Project
Capt. George Cmde. Kinser asked for any reports on current business to be brought before the Board of Directors. Capt. Kennedy brought up the subject of the placing of the Flag Officer's photographs in the club house. He commented that based on the motion passed that only the Flag Officers and not the entire B of D would be placed on display. He felt that photographs of each of the board members on display is not necessary. After general discussion it was agreed to display only the photographs of the current Flag Officers per the past motion. R/C Kinser read a letter from the Portsmouth Hospital Guild
requesting use of the club on May 18Th for their annual gathering. Sec
Fleming was instructed to write a letter to them noting the Board's approval of
the function and the date. NEW BUSINESS: Cmde. Kinser asked for any new business to be brought before the Board of Directors. V/C Roth opened discussion on the published launch operating times for the coming session. After general discussion the board agreed to continue the launch policy as established last season using the state of NH. definition of sunset as the determining factor as to how late the launch will run. The Dock Master will post the time of the last launch run each day on the chalk board at the door of the Dock Master's shack. This met with the approval of the board. V/C Roth brought up the subject of making the general membership aware through the news letter of the fact that six new board members will need to be elected at the next annual meeting and any member that is willing to serve on the board should make themselves known to the Nominating Committee during the season. Cmde. Kinser opened a discussion on a series of management questions outlined in a letter received from Capt. MacHardy. Cmde Kinser circulated a draft of a proposed response and asked Sec. Fleming to read it to the board. After general discussion Sec. Fleming was directed to respond to Capt. MacHardy's letter articulating the points outlined in the general discussion and Cmde. Kinser's draft. This met with the Board's approval. Cmde. Kinser opened a discussion on the establishment of the
Mooring Rental List as published in last months Board's notes. After a
general discussion and review of the advertised criteria of the requirements of
the PYC mooring rental program the board agreed on the propriety of the list as
drawn. There being no additional new business Cmde. Kinser announced the next meeting of the Board of Directors will be held on May 11, 2000 starting at 7:00 PM at the Community Development Services Offices in the Parade Office Mall, Suite #40, (Upper level) 195 Hanover Street, Portsmouth, NH. This meeting adjourned at 8:50PM William F. Fleming |
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