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RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB
LOCATION: Axel Johnson Conference Center, Newington, NH.
DATE: December 13, 2001
TIME: 6:35PM
PRESENT: Cmde Coffey R/C T. Young Capt. Chambers Capt. Jefferson
Capt. Watson Capt. Goldberg Capt. Bildberg Capt. Atwood, Treas. Sec.
Fleming
ABSENT V/C Scott Capt. Jones Capt. P. Young Capt. Rushforth
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Cmde Coffey called the meeting to order at 6:35 PM by noting a quorum of
the B of D was present. He then asking Sec. Fleming for his report of the
November 8TH meeting of the Board of Directors.
SECRETARY'S REPORT:
Sec. Fleming asked if all members present had received a copy of the notes
of the November 8TH meeting of the Board of Directors. He then asked for
any corrections to, or omissions from the report. With no questions being
raised or additions being requested by the B of D Cmde. Coffey asked for a
motion to accept the Secretary's report. Capt. Watson moved for acceptance;
seconded and so voted. The log book contains the written report.
TREASURER'S REPORT:
Treas. Atwood distributed his report for the November period. The report
showed revenue of $339,129.24 through the November period. Expenses for
the same period totaled $315,447.15, yielding a operating income for the
period of $16,217.17. All current invoices have been paid to date with the
exception of $400.00 plus or minus.
Cmde. Coffey asked for any further questions of Treas. Atwood; there being
none, he asked for a motion to accept the reports as submitted. Capt.
Goldberg moved for acceptance, seconded and so voted. Copies of the
reports will be placed on file for future audit.
REAR COMMODORE'S REPORT:
Cmde. Coffey noted that V/C Scott traveling on business was able to submit
a report for the past months House & Docks Committee activities. The
clubhouse is officially shut down for the winter.
VICE COMMODORE'S REPORT:
R/C Young reported that the Social Committee had been formed and met on
Sunday December 9TH. The basic social program for the season established.
The monthly newsletter mailed this day with the social program included in
it. Five specialty dinners prepared by our own members have been included
in this season's activities.
Stan Shaw our caterer for the past several years has again signed on for
the 2002 season. R/C Young commented that an increase in cost for the
weekly Wednesday Night Dinners is anticipated due to the increase in the
basic cost of food.
R/C Young commented that he would like to include in the monthly newsletter
as much seasonal information as possible to inform the membership of all
the social, boating, and water activities available, as well as any
changes in state and federal rules governing the boating community, etc.
Cmde. Coffey commented that the general membership should be encouraged to
write articles to pass on information to the general membership. Capt.
Golberg sited the fact Channel 9 is no longer the prime hailing frequency
for radio transmissions, channel 16 is again being used as the prime
calling channel.
The Christmas Party at the Jarvis Center was well received by all that
attended and R/C Young anticipates holding the Christmas Party there again
next year.
There being no further questions or discussion Capt. Watson moved for
acceptance of the report as given, seconded, and so voted.
COMMODORE'S REPORT:
Cmde. Coffey began his report by noting the following applications for
membership have been received this past month and sent to the Membership
Committee for consideration.
Matthew Jones Sponsored by Capt. Knollmeyer & Capt. Myles
Jeremy Small Sponsored by Capt. Tutwiler & Capt. Horton
Robert A. Bristol Sponsored by Capt. Landkamer & P/C Fleming
Jeff Gordon Sponsored by Capt. J. Pappas & P/C Kinser
There being no further questions or discussion Capt. Watson moved for
acceptance of the report as previously given, seconded, and so voted.
SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD
DATE SUBJECT DISPOSITION
9/10/98 Vision 2000 Committee Capt. Carson
CURRENT BUSINESS:
Cmde. Coffey asked for any reports on current business to be brought before
the Board of Directors.
Cmde. Coffey opened discussion on the continuing development of a
Contingency Fund policy to be followed by the Board. He informed the Board
that he had asked Capt. Watson to form a committee to review the work done
to date by P/C Williams.
Treas. Atwood passed out an amortization table provided by the bank
regarding repayment of the present mortgage. Cmde. Coffey informed the
Board that Capt. Rushforth would be reporting at the next Board meeting on
the opportunities available to us to increase the return of funds on hand.
Treas. Atwood commented that the dues bills for membership would be mailed
this coming week and that dues would be coming in starting the first of
January.
Capt. Goldberg reported on development of a Capital Budget plan format to
be used to forecast needed funding for facilities improvements and repairs.
This plan to be incorporated in the annual budget each year. This item was
tabled for future discussion during the up coming Budget Committee meeting.
Cmde Coffey open discussion on how to handle the existing excess of funds
in the Contingency Fund. After open discussion this was tabled for future
discussion.
R/C Young opened discussion on addressing the request made at the Annual
Meeting to investigate how to improve the current acoustics in the
clubhouse. This was tabled for future discussion
NEW BUSINESS:
Cmde. Coffey asked for any new business to be brought before the Board of
Directors.
There being no additional new business Cmde. Coffey announced the next
meeting of the Board of Directors will be held on January 10, 2001 starting
at 7:00 PM at the Community Development Services Offices in the Parade
Office Mall, Suite #40, (Upper level) 195 Hanover Street, Portsmouth, NH.
William F. Fleming
Secretary
*report/memo placed on file
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