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September 2001 RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB LOCATION: Portsmouth Yacht Club, New Castle, NH. TIME: 7:03PM SECRETARY’S REPORT: Sec. Fleming asked if each member present had received a copy of the minutes of the last Board meeting. He then asked if there where any necessary additions, omissions, or corrections needed pertaining to the record of the August 9th meeting. With no questions being raised, or additions being requested, Cmde. Roth asked for a motion to accept the Secretary's report. Capt. Kennedy moved for acceptance; seconded and so voted. The log book contains the written report. TREASURER’S REPORT: Treas. Atwood presented a revised format of the Treasurer's report which showed last year's accounts position versus this year's along with actual expenses and income versus forecasted amounts budgeted. He stated the club was in an excellent cash position. Cmde. Roth asked several questions regarding merchandise inventory reported. Treas. Atwood indicated that merchandise inventory numbers would be reviewed and updated prior to the Annual report to the members. He also noted that several bad checks had been taken for fuel sales and he was in process of attempting to chase down the individuals that passed the checks. Cmde. Roth asked for any further questions of Treas. Atwood; there being none, he asked for a motion to accept the reports as submitted. Capt. Pappas moved for acceptance, seconded and so voted. Copies of the reports will be placed on file for future audit. REAR COMMODORE’S REPORT: R/C Scott reported that the Shaw Bros. Concert went well and a small profit was made on the event. The Wednesday Night dinners in August, and so far into September have been attracting eighty to one hundred diners each week. There have not been the normal complaints of the food preparation we have experienced in the past. Treas Atwood suggested that a letter be written to the caterer recognizing the improvement in the entrees this season. There being no further questions or discussion Capt. Chambers moved for acceptance of the report as given, seconded, and so voted. VICE COMMODORE’S REPORT: V/C Coffey reported that the had met with Pickering Marine along with P/C Burgess and Capt. J. Gailey, to assess the condition of the dock facilities. A report is to be submitted giving an opinion of the conditions of the pilings and dock facility. Pickering advised that the length of boat allowed in the forward slips should not be increased until further study is done. further that the gangway is in need of additional maintenance. V/C Coffey stated he would send a copy of Pickering's report to each Board member prior to the annual meeting, if available. A mooring pennant broke allowing a boat to drift down river; however it was successfully recovered with minimal damage. The replacement of the mooring float appears to be successful and more of the mooring floats will be changed to this design. A meeting was held with Kelly Davis of Sumner, Kelly Architects regarding the deck project. Mr. Davis quoted $500.00 to $700.00 to do a preliminary design for the deck. That he has worked with Gage Construction in the past and would not need to detail the plans as much if P/C Gage were involved in the project. A motion was made to appropriate $700.00 to cover Mr. Davis' design fee. The motion passed on split vote of six in favor, five opposed. Capt. Kennedy asked to be recorded in the minutes as opposed to the investigation of the expansion plan. An estimate of the cost to repair a reduced area of the roof is not yet in hand. Fuel sales continue to be strong and our margin on both diesel and gas remain as projected for the season. The awnings in the front of the building are going to be replaced by Pat Manley for $360.00. Docks-Out will be on October 20th at 19:00 AM, fuel sales will be curtailed as of October 17th, utilities, electric and water will be disconnected on Monday the 15th. All boats will be expected to be off the dock by October 19th, and launch service will end on October 19th. The club will be closed to the general membership on October 21st. A work party is scheduled the Saturday preceding docks out. V/C Coffey commented that he had asked Capt. Brunell what the cost would be to the club to have his company totally remove the docks in the fall and reconnect them to the pilings in the spring, thus eliminating the need for club members to be involved in the work. Capt. Brunell estimated that it would cost $4200.00 each spring and fall to complete this work. The Insurance Committee is looking to the cost of increasing the umbrella insurance and the ramifications of liability for Docks In and Out. There being no further questions or discussion Capt. Carson moved for acceptance of the report as given, seconded, and so voted. COMMODORE’S REPORT: Cmde. Roth began his report by noting the following applications for membership have been received this past month and sent to the Membership Committee for consideration. Claude A. Marchessault Sponsored by Capt. Baker & P/C
Kinser Cmde. Roth reporting for the Nominating Committee consisting of P/C Kinser, P/C Marvin and P/C Courteau, that their recommendation of members to be elected to the Board of Directors for a two year term are the following: V/C Michael J. Coffey Capt. Richard D. Blidberg Capt. Paul
M. Goldberg To be elected to the Membership Committee for a two year term: Capt. Robert A. Baime Capt. Norma Roberts. SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD DATE SUBJECT DISPOSITION CURRENT BUSINESS: Cmde. Roth asked for any committee reports on current business to be brought before the Board of Directors. V/C Coffey updated the B of D that he was discussing with the Steward Amy Lieberthal the options of her returning again next year as Steward. That most probably the Board would have to look at her compensation more on a year to year basis. That if reelected he would bring this to the new Board, this met with the Boards' approval. That he had hopes of retaining most of the current dock staff with the exception of Jeremy Small who will most likely be making application for membership to PYC. Capt. Chambers commented that the awning design is in its final stages and that Capt. Gentry has several component pieces to be brought to the club. Next season it will be in place. NEW BUSINESS: Cmde. Roth asked for any reports on current business to be brought before the Board of Directors. Cmde Roth asked if all the board members had received a copy of Capt. Pappas letter to the Board. In addition were they in receipt of letters from Capt. Kinser and P/C Burgess relating to the conduct of Capt. Kowsari. Cmde Roth then opened discussion as to how to respond to the letters of complaint written to the Board by Capt. Pappas, and P/C Kinser. Included in the discussion was a formal letter sent to Capt. Kowsari by P/C Burgess relating to an earlier incident. * Cmde Roth passed out to each of the Board members two options of a proposed letter to be sent to Capt. Kowsari. After general discussion and review a letter was unanimously approved by the Board. The letter to be sent to Capt. Kowsari stating that under Article # 3 of the By-Laws his privileges as a member of PYC were suspended until the annual meeting. At the annual meeting the B of D will make a recommendation that his yacht club membership be rescinded. The general membership will be asked to approve this action by written ballot.* There being no additional new business Cmde. Roth announced the next meeting of the Board of Directors will be held on November 8, 2001 starting at 7:00 PM at the Community Development Services Offices in the Parade Office Mall, Suite #40, (Upper level) 195 Hanover Street, Portsmouth, NH. This meeting adjourned at 9:15PM William F. Fleming |
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