RE:  OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB

 LOCATION:  Portsmouth Yacht Club, New Castle, NH.
 DATE:  July 12, 2001

 TIME:  7:05PM

 PRESENT: Cmde. Roth  V/C   Coffey  R/C    Scott
   Capt. Carson  Capt. Chambers  Capt.  Jefferson
   Capt.  Rushforth P/C   Williams  Capt. Watson
   Capt.  Pappas   Sec.   Fleming

 ABSENT: Capt. Kennedy  Capt. Atwood, Treas.

 

 Prior to opening the B of D's meeting Cmde. Roth asked that each member
 wishing to speak on any given subject wait in turn to allow the current
 board member speaking to finish their comments.  This would allow Sec.
 Fleming to better record each speakers comments and perhaps complete the
 Board's business in a shorter period of time.

 Cmde.  Roth then called the meeting to order at 7:05PM by noting a
 quorum of the B of D was present. He then asked Sec. Fleming to report
 on the minutes of the last meeting of June 14, 2001.

 SECRETARY'S REPORT:

 Sec. Fleming asked if all members present had received a copy of the
 notes of the  June 14TH meeting of  the Board of Directors.  He then
 asked for any corrections to, or omissions from the report.  With no
 questions being raised or additions being requested by  the B of D Cmde.
 Roth asked for a motion to accept the Secretary's report. Capt. Pappas
 moved for acceptance; seconded and so voted.  The log book contains the
 written report.

 TREASURER'S REPORT:

 Treas. Atwood  being away on vacation did not submit a financial report
 to the Board covering the past 30 days of activities.

 REAR COMMODORE'S REPORT:

 R/C Scott reported that the 4TH of July Breakfast was well attended with
 over 100 participating in the function.   Reservations for the Shaw
 Bros. Concert  are off to a slow start.  The Pot Luck Supper was well
 attended with over seventy participating in the event.  The Past
 Commodore's Cocktail Party  drew 123 members and guests with 23 of the
 26 Past Commodores attending the function.  The past month  in total has
 been both a busy and successful month.

 There being no further questions or discussion V/C Coffey moved for
 acceptance of the report as given, seconded, and so voted.


 VICE COMMODORE'S REPORT:

 V/C Coffey reported that he had contacted the Back Channel Canvas
 Company to measure the canvas needs of the Eastern Launch and that he
 should have a quote on the canvas work within the week.  While doing
 cleanup maintenance in back of the storage shed a colony of ants were
 found and destroyed.  A small amount of stone was purchased to fill in
 back of the shed to eliminate any future reoccurrence of the problem.

 A number of additional maintenance items were addressed on the docks,
 and mooring barrels modified to lengthen the service life of the
 moorings particularly out at the Isle of Shoales.  The mooring up river
 will be serviced before the end of the week.  Fuel prices remain
 constant with the earned margin also remaining healthy for the month.

 P/C Williams questioned the allocated dock area for dinghy tie up.  A
 general discussion  of the number of dinghy spaces  available and the
 general assignment of space allocated to the dinghies followed. After
 discussion the Board agreed with V/C Coffey's management of the
 available space.

 There being no further questions or discussion Capt. Rushforth moved for
 acceptance of the report as given, seconded, and so voted.

 COMMODORE'S REPORT:

 Cmde. Roth reported the following applications for membership have been
 received this past month and sent to the Membership Committee for
 consideration.

  Rodney Brock    Sponsored by  Capt. J. Pappas & P/C E. Wright
  Thomas  Duderwicz   Sponsored by  Capt. Gebow & Capt. Chambers

 Cmde Roth further reported that the Membership Committee had met this
 past Monday night to interview six prospective applicants who do not
 have the necessary  sponsors.  An interview was conducted with each, and
 a membership application  given to each to fill out and return to the
 committee.  Upon receipt of the application each applicant will be
 invited to attend several social functions to meet a cross section of
 our membership and familiarize themselves with the club.  Their
 application will then be reviewed by the full Membership Committee.
 Forty one invitations were sent out to people who had made inquiries of
 how to join PYC. Cmde. Roth commented that the interview application
 format followed generated  very  positive comments from both  the
 Committee and the applicants.

 An  Insurance Committee has been formed with Capt. Chambers as its
 chairman.  Capt. Jefferson and Capt. Kennedy have agreed to also serve
 on the committee.  Their immediate assignment to review all potential
 exposure to PYC for insurance purposes.  Along with this committee Capt.
 Graper has been named our attorney of record should there be any need to
 be provided with copies of any formally recorded documents involving PYC
 insurance.   A general discussion followed as to the actual
 responsibilities of Capt. Graper and his involvement in future actions.
 Capt. Graper's assignment  met with the approval of the Board.

 There being no further questions or discussion P/C Williams moved for
 acceptance of the report as given, seconded, and so voted.

 SUBJECTS CURRENTLY  TABLED FOR FUTURE DISCUSSION BY THE BOARD

 DATE SUBJECT    DISPOSITION

  9/10/98    Vision  Committee  Capt. Carson
  7/12/01    Contingency fund Policy   P/C Williams

CURRENT BUSINESS:

 Cmde. Roth asked for any committee reports on current business to be
 brought before the Board  of Directors.

 *P/C Williams passed out copies of his recommendations of how to proceed
 with the use or nonuse of the existing contingency fund.  A general
 explanation of the report and general discussion by the Board followed.
 Further review  of the Contingency Fund management policy was  tabled
 until the next Board meeting.

 Capt. Carson reporting for the Vision Committee, that he would be
 sending out a survey rating the current services provide by our staff
 management and the members opinions of the effectiveness of the  current
 club policies and those needed for the future prosperity of the club.

 V/C Coffey reported  that  the mooring contracts would be completed
 during the coming week.  Further that the House & Dock rules regarding
 boat  length for slips  would remain as published for the balance of the
 season.  A future study would be done to determine the boat lengths for
 miscellaneous slips in question.

 NEW BUSINESS:

 Cmde. Roth asked for any reports on current business to be brought
 before the Board  of Directors.

 Cmde Roth read a letter from Capt. C. Clark and Capt. McCormack
 recommending P/C Fleming  for Life membership.  After general discussion
 the Board recommended that P/C Fleming's nomination for Life Membership
 be forwarded to the general membership for approval at the annual
 meeting.

 Cmde. Roth asked for a motion to return the membership application fee
 of Mr. Joseph B. Calan.            Mr. Calan  has accept a career
 reassignment to a different area of the country and would not be able to
 be an active member of PYC  when elected. This met with the Board's
 approval.  Treas. Atwood will issue a check for the full amount of Mr.
 Calan's application fee.

 The next item of business, Cmde Roth read three letters received during
 the month regarding the review of  slip lengths.   A letter from P/C
 Courteau's letter explained in detail the actions taken by his committee
 in establishing the revised  slip lengths in 1999.  P/C Caruso wrote of
 his desire to possibly purchase a larger boat for his current slip,
 which with the reduction in allowable boat length for his assigned slip
 would  limit the selection of boats he would be able to purchase.   A
 third letter from the House and Docks Committee advised that a boat in
 excess of 36' - 0' in length would, in their opinion, be detrimental to
 the safety of a part of the current dock system and could possibly
 create a hazard for boats approaching the fuel docks. They stated that
 from their observation the pilings in the west end of the docks are not
 in the best of condition.  This in addition to the need to provide
 overall maintenance to the dock connectors along the entire dock.
 After general discussion the Board agreed to leave the current slip
 lengths as published in the House and Dock Rules.  Further, to have a
 professional engineering review initiated to ascertain the maximum boat
 length feasible to be accommodated by the PYC dock system.

 A letter was received  from Rita Thornton informing the Board that she
 had sold her boat and had no further use of her slip.  A general
 discussion followed as to the proper procedure to follow regarding the
 balance of the  slip usage for  the season.  The Board decided to follow
 the current House and Docks rules and leave the slip unassigned for the
 balance of the season.

 There being no additional new business Cmde. Roth  announced the next
 meeting of the Board of Directors will be held on August 9, 2001
 starting at 7:00 PM at the Portsmouth Yacht Club, New Castle, NH.  This
 meeting adjourned at 9:15PM




 William  F. Fleming
 Secretary
 * memo placed on file