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RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB
LOCATION: Axel Johnson Conference Center, Newington, NH.
DATE: December 4, 2002
TIME: 6:02PM
PRESENT: Cmde Scott V/C Young R/C Jones P/C Coffey Capt. Chambers Capt.
Jefferson Capt. Watson Capt. Goldberg Capt. P. Young Capt. McCormack Treas.
Harrigan Sec. Fleming
ABSENT: Capt. Blidberg Capt. Rushforth
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Cmde. Scott called the meeting to order at 6:02PM by noting a quorum of the B of
D was present. He then asking Sec. Fleming for his report of the November 14TH
meeting of the Board of Directors.
SECRETARY’S REPORT:
Sec. Fleming asked if all members present had received a copy of the notes of
the November 14TH meeting of the Board of Directors. He then asked for any
corrections to, or omissions from the report. With no questions being raised or
additions being requested by the B of D Cmde. Scott asked for a motion to accept
the Secretary's report. Capt. Young moved for acceptance; seconded and so voted.
The log book contains the written report.
TREASURER’S REPORT:
Treas. Harrigan began by distributing a comparison analysis of fuel sales and
income from the sales for the past two seasons. He noted that due to the early
meeting date this month it would be necessary to mail the monthly financial
numbers for November directly to each of the B of D during the coming week. He
commented that he has requested our accountant to include in each monthly
financial statement an appendix showing the current month's data. He was able to
report existing deposit account balances totaling $99,876.,93 and the Loan
Account balance of $99,726.16.
Members dues and fees invoices for the 2003 season were mailed on December 2nd.
Treas. Harrigan commented that in reviewing P/C Becker's handling of the
merchandising account he found she was doing an exemplary job. The inventory and
transactions for the past season were well documented.
Cmde. Scott asked for any further questions of Treas. Harrigan; there being
none, he asked for a motion to accept the reports as submitted. Capt. Chambers
moved for acceptance, seconded and so voted. Copies of the reports will be
placed on file for future audit.
REAR COMMODORE’S REPORT:
R/C Jones reported that the Social Committee for the season has been formed and
a meeting planned in January to firm up the season's social program. Our caterer
Stan Shaw has confirmed that the weekly dinner prices for the season will remain
the same; the dinner dance entre will increase $1.00. The Christmas Party being
held at the Jarvis center is on schedule and a good crowd expected for the
December 14th event.
There being no further questions or discussion V/C Young moved for acceptance of
the report as given, seconded, and so voted.
VICE COMMODORE’S REPORT:
V/C Young reported the House and Docks Committee is in the process of being
formed and he hopes to have a meeting with the committee during the winter
months to establish a list of things needing attention and a spring schedule of
work parties. The major repair work necessary to be discussed with the Flag
officers at the up coming budget meeting. Treas. Harrigan commented that he
would like to meet with V/C Young prior to the committee meeting to discuss
reformatting some of the cash handling procedures.
V/C Young commented that your past Steward Jack is concerned with working each
week end and may not be returning for the 2003 season. V/C Young commented that
he would begin working to look at filling the Stewards' position after the first
of the year.
There being no further questions or discussion Capt. Goldberg moved for
acceptance of the report as given, seconded, and so voted.
COMMODORE’S REPORT:
Cmde. Scott reported that the month had been uneventful with no new applications
for membership. He felt that there was a possibility that we would not be
required to provide engineering drawings for the dock repair project and if this
was the case he would be able to file for a permit very quickly.
There being no further questions or discussion Capt. P. Young moved for
acceptance of the report as previously given, seconded, and so voted.
SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD
DATE SUBJECT DISPOSITION
9/10/98 Vision 2000 Committee Capt. Carson
CURRENT BUSINESS:
Cmde. Scott asked for any reports on current business to be brought before the
Board of Directors.
Capt. Jefferson reported the new launch construction is on schedule and a
partial payment invoice of $10,900.00 has been received from Eastern Boat. After
discussion the Board approved payment of this invoice to Eastern Boat.
The Pier Replacement Committee has not as yet met to formulate a repair
schedule.
P/C Coffey reported that he was gathering additional information on the present
condition of the club foundation and proposed repairs.
NEW BUSINESS
Cmde. Scott asked for any new business to be brought before the Board of
Directors.
P/C Coffey presented a print of the ship Bounty given to PYC in appreciation for
our hosting the crew during their visit this past summer. The print is signed by
each member of that crew. P/C Coffey recommended that we have the print framed
and displayed at the club. This met with the approval of the board.
V/C Young reported that 112 were signed up for the Christmas Party and that he
would like to see 140 attend if possible.
There being no additional new business Cmde. Scott announced the next meeting of
the Board of Directors will be held on January 9, 2003 starting at 7:00 PM at
the Community Development Services Offices in the Parade Office Mall, Suite #40,
(Upper level) 195 Hanover Street, Portsmouth, NH.
This meeting adjourned at 6:44PM.
William F. Fleming
Secretary
*report/memo placed on file
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