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LOCATION: Community Development Services Office, Portsmouth, NH. DATE: April 11, 2002 TIME: 7:04PM ABSENT: Capt. Jefferson Cmde Coffey called the meeting to order at 7:04 PM by noting a quorum of the B of D was present. He then asking Sec. Fleming for his report of the March 14TH meeting of the Board of Directors. SECRETARY’S REPORT: Sec. Fleming asked if all members present had received a copy of the notes of the March 14TH and 28TH meeting of the Board of Directors. He then asked for any corrections to, or omissions to either report. Capt. Rushforth explained that the season's loss ($10,698.00) previously recorded in the (Feb.) Treasurer's Report was accurate regardless of where the funds to meet the financial commitments originated. With no additional questions being raised or changes being requested Cmde. Coffey asked for a motion to accept both Secretary's reports. Capt. P. Young moved for acceptance; seconded and so voted. The log book contains the written reports. TREASURER’S REPORT: Treas. Atwood was unable to present a report due to the current meeting in progress being held earlier than usual in the month and the financial figures not available from our accountant. He stated he would send a copy of the monthly financial transactions by email when available. Cmde. Coffey asked for any further questions of Treas. Atwood; there being none, he moved to table the monthly Treasurer's report until the financial information could be submitted to the Board of Directors for their review. REAR COMMODORE’S REPORT: R/C Young reported the March 23rd, Ashworth By The Sea Dinner was attended by 70 members and guests. Both the food and the after dinner speaker were excellent. He felt the unusually low turnout of members for the function was due to the early advertising of the function because of the newsletter mailing date. However, the event was profitable, and all that attended enjoyed the evening. The monthly assignments have been completed and all is ready for the season,beginning with the Ladies' Committee special event the "Cinco do Mayo Cocktail Party" on the 5th of May, and the Opening Night Dinner Dance scheduled for the 18th of May. There being no further questions or discussion Capt. Watson moved for acceptance of the report as given, seconded, and so voted. VICE COMMODORE’S REPORT: V/C Scott reported work parties are scheduled for the 13th and 20th of the month with Docks-In scheduled for the 27th of April. V/C Scott forewarned the B of D that he would be submitting some changes in his budget in the coming months due to needed additional maintenance priorities. There being no further questions or discussion R/C Young moved for acceptance of the report as given, seconded, and so voted. COMMODORE’S REPORT: Cmde. Coffey reported the following application for membership has been received this past month and sent to the Membership Committee for consideration. John A. Gardner Sponsored by P/C Kinser & Capt. Blanchard Cmde. Coffey reported that the 15 open slots on the roster have been filled by applicants from the waiting list. He commented that with 10 members resigning and one member dropping out this was the lowest turn over of our membership in many years. Cmde. Coffey stated he would open discussion on several other
items for the B of D under Current and New business. SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD DATE SUBJECT DISPOSITION CURRENT BUSINESS: Cmde. Coffey asked for any reports on current business to be brought before the Board of Directors. *Capt. Chambers, reporting for the Insurance committee, informed the B of D that he had received notification from Commercial Union, the underwriters of our insurance package, that they did not intend to renew our present coverage which ends effective 5/31/02. Fred Head of Bernier Insurance, our agent, is actively seeking alternate coverage for us. Capt. Chambers stated that he also was actively pursuing other underwriters to assume coverage, and has also asked Commercial Union for a 30 day extension of the current policy. Cmde. Coffey noted that although, as of this date, we have not been notified of any claims against PYC, this action by Commercial Union is indicative of a claim being discussed, and or placed in motion per some evolvment of our coverage. Cmde. Coffey noted that based on his assignment to
establishing a date for a special meeting to hear the August 2001 incident
involving the actions of Capt. Kowsari's family and guests, he had met with
Capt. Kowsari to review the procedure to be followed, and to hear Capt.
Kowsari's interpretation of the event. Capt. Kowsari's interpretation is somewhat different than
the allegations presented to the Board. Capt. Kowsari does not agree that the
facts presented to the B of D are correct, and wishes to move forward with the
Special meeting to air all sides of the issue. The B of D after general discussion instructed Cmde. Coffey to proceed with the format established by the By-Laws to establish a meeting time and date for a hearing and notify the general membership in accordance with the Club By-laws. Treas. Atwood opened discussion on how to reduce the annual accounting expenses. He then asked Capt. Rushforth if he would assist him in establishing changes in accounting procedures, who is to be employed to do the work, etc. Further to seek out the best return for the Contingency Fund dollars on hand. NEW BUSINESS: Cmde. Coffey asked for any new business to be brought before the Board of Directors. Cmde. Coffey opened the subject of member safety during club functions. After a lengthy discussion the consensus of the B of D was that common sense must prevail as it related to members safety during a function and the club could not be responsible for the actions of each member. There being no additional new business Cmde. Coffey announced the next meeting of the Board of Directors will be held on May 9, 2002 starting at 7:00 PM at the Portsmouth Yacht Club, New Castle, NH. This meeting adjourned at 9:17PM William F. Fleming |
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