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RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB
LOCATION: Portsmouth Yacht Club, New Castle, NH.
DATE: September 11, 2003
TIME: 7:03PM
PRESENT: Cmde Scott V/C Young R/C Jones
P/C Coffey Capt. Blidberg Capt. Chambers Capt. Jefferson Capt. Rushforth Capt.
McCormack Capt. Watson Capt. Goldberg Capt. P. Young
Treas. Harrigan Sec. Fleming
ABSENT:
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Cmde. Scott began the evening by asking the Board to stand and recite the Pledge
of Allegiance to the flag in honor of September 11TH past. He then called the
meeting to order at 7:03PM by noting a quorum of the B of D was present and then
asked Sec. Fleming for his report of the August 11TH meeting of the Board of
Directors.
SECRETARY’S REPORT:
Sec. Fleming began by asking if all members present had received a copy of the
notes of the August 11TH meeting of the Board of Directors. He then asked for
any corrections to, or omissions from the report. With no questions being raised
or additions being requested by the B of D Cmde. Scott asked for a motion to
accept the Secretary's report. Capt. P. Young moved for acceptance; seconded and
so voted. The log book contains the written report.
TREASURER’S REPORT*:
Treas. Harrigan began his report by distributing his September financial report
which included a comprehensive list of attachments showing summary breakdowns of
the chart of accounts. Checking account deposits totaled $56,569.45 and our
Certificate of Deposit of $52,825.44 brought our cash on hand to $109,394.89.
The outstanding mortgage balance stands at $89,969.98.
Treas. Harrigan commented that BCOC accounting charges were higher than expected
due to the need to investigate proper recording of deposits by the staff during
the month. Treas. Harrigan felt additional training is needed by the staff to
record cash and credit transactions.
Treas. Harrigan noted that his budget projections for year end indicate that
staff salaries will total approximately $75,000.00 which will be $7000.00 plus
or minus over budget for the year.
Cmde. Scott asked for any further questions of Treas. Harrigan; there being
none, he asked for a motion to accept the report as submitted. Capt. Watson
moved for acceptance, seconded and so voted. Copies of the report will be placed
on file for future audit.
REAR COMMODORE’S REPORT:
R/C Jones reported that the news letter would be published this coming week so
any information that needs to be in the letter needs to get to him before the
end of the week. An inventory of the bar stock has been completed. Invitations
to the Member Appreciation Dinner will be mailed tomorrow.
R/C Jones noted that our caterer, Stan has done an outstanding job this year and
should be considered for continuance into the next season. The Closing Night
Dinner dance planning is complete and the band has been scheduled. The deposit
for the Shaw Bros. Concert has not as yet been returned. (Cmde. Scott asked Sec.
Fleming to write a letter to the Shaw Bros. requesting return of our deposit.)
Sec. Fleming suggested that the Board consider responsibility for the newsletter
be shifted from the next elected Rear Commodore to a committee, or shared in
some way by the membership, to relieve the Rear Commodore of some of the time
investment in publishing the monthly information.
There being no further questions or discussion, Capt. Chambers moved for
acceptance of the report as given, seconded, and so voted.
VICE COMMODORE’S REPORT:
V/C Young reported that the diesel launch transmission had needed repair to the
tune of $1,300.00. The diesel dispenser is also in need of up grading, to the
tune of $16,800.00. The diesel transfer pump to be relocated to the storage fuel
tank rather that at the dock. This work can be done this fall if approved by the
Board. The new launch will go back to Eastern Yacht this fallout to be stored
inside for the winter and any maintenance work needed will be done by Eastern
this fall. Three of the floating docks will need to be refurbished this fall to
keep the dock maintenance program moving along. The estimate to do three floats
this year is $3400.00.00. Docks Out will be the 25TH of next month. Gage
Construction is scheduled to do repairs on the building sills this fall after
closing.
V/C Young commented that the big hurtle to climb is the State of New Hampshire's
insistence on inspection of the soil purity surrounding the fuel tanks, (level
One environment inspection). This project will cost PYC $4,000.00 to $6,000.00.
Capt. Goldberg agreed to research further the problem and this item was tabled
for future discussion by the Board.
Launch hours will be cut back in accordance with the time of sunset for the
balance of the season.
There being no further questions or discussion, Capt. Jefferson moved for
acceptance of the report as given, seconded, and so voted.
COMMODORE’S REPORT:
Cmde. Scott began his report by noting the following applications for membership
have been approved by the Membership Committee and added to the current waiting
list for membership.
William J. Gosselin Scott Pettis Lorn F. Violette
Wallace Fournier Martin Ferwerda V. Paul Pullen
Cmde. Scott also noted the an application for membership has been received from
Dean Adams and is in process of being advertised and reviewed by the Membership
Committee:
Cmde. Scott noted that a request for a burgee had been received from the
Merchant Marine Academy to be displayed at their facilities. This met with the
approval of the Board.
Cmde. Scott then expressed the thanks of the Board to P/C Coffey and Capt. Paul
Young, who are leaving the Board, for their dedicated service to the Club during
their tenure as Board members. (A round of applause followed Cmde. Scott's
announcement).
There being no further questions or discussion Capt. Rushforth moved for
acceptance of the report as given, seconded, and so voted.
CURRENT BUSINESS:
Cmde. Scott asked for any reports on current business to be brought before the
Board of Directors.
Capt. McCormack reported that she had spoken with several of the town officials
on August 18TH regarding a parking location that could be used during the
season. Her questions to the Selectmen and their answers were as follows:
I asked who owns fence that runs along Piscataqua Street. Peter Gamester, one of
the selectmen, stated that it belonged to the town and PYC does not own the land
on the other side of the fence.
I inquired about the "no parking" sign at the end of Elm Court. Police Chief Jim
Murphy said there should be two signs there. There is no parking for reasons of
turning in/out of Elm Court. Also, there is posted "no parking" cross from
Almgren's driveway for same apparent reason.
There is no overnight parking in the town anywhere over 72 hours.
The selectmen suggested that we approach UNH about parking in the lower parking
lot, which backs up to Ocean Street.
The upper Coast Guard parking lot is not available for overnight parking unless
one is a resident of New Castle.
If we want to use the school parking lot, we need to approach the school board.
The selectmen suggested that PYC could use the parking to the right of Town
Building at the Common. There is a dirt lot where the boats used to be stored
behind the lilacs. They would want an Indemnity Agreement and PYC stickers on
the cars.
They would want a limited number of vehicle parked there. There would be no
campers/motor homes. They requested that if the area gets littered, that PYC
clean it up periodically.
They also suggested that people be asked to carpool to functions.
We can also approach the church once again regarding parking.
Capt. McCormack agreed to meet with the town officials again regarding parking
locations and limitations on PYC's part.
Cmde. Scott thanked Capt. McCormack for her excellent report to the Board.
Cmde. Scott opened discussion on running the Dave Mowes Pursuit Road sponsored
by the PSA Sailing Organization. After general discussion the Board agreed to
participate, a motion was passed by voice vote to provide the race committee
(Capt. Reynolds) and club facilities for the award ceremony.
Cmde Scott opened discussion on completing the remainer of foundation work
needed on the North end of the club house. Gage Construction has given a quote
of $5768.00 to complete the work and Cmde. Scott stated the funds were available
to proceed. Approval was given by voice vote to proceed with the work.
V/C Young opened discussion on the up grade for the diesel transfer
system($16,800.00) from the tanks to dispersing nozzles at the end of the dock.
The Board agreed to move ahead with the upgrade and V/C Young agreed to meet
with the contractor to work out terms of payment for the work.
Capt. Goldberg reported that the Capital Improvement Plan had been upgraded to
show the anticipated capital Expenditures contemplated through 2013 as
$245,000.00 with a total of $70,000.00 worth of improvements slated for
completion during the 2004 season.
NEW BUSINESS:
Cmde. Scott asked for any new business to be brought before the Board of
Directors.
Capt. Rushforth and Capt. Jefferson reported on the dock repair/replacement that
an analysis of both, either repair or replacement were viable solutions to up
grading the existing dock system. That a detailed plan should be developed and
priced to accomplish the work. Capt. Rushforth expected to hear from a
contractor in the near future who will itemized a replacement cost of the dock.
Cmde. Scott is continuing with the permit process to do repairs with the Corp of
Engineers and town officials. The Board was agreed that it was necessary to
alert the general membership at the annual meeting to the need to address the
dock replacement issue in the near future.
Cmde. Scott read the recommendations of the Nominating Committe to be approved
or disapproved for election to the 2004 and 2005 Board of Directors and
Membership Committee. Their recommendations are as follows:
On September 8th the Nomination Committee met to review and consider nominees to
the Board of Directors for the six open chairs for the term years 2004 & 2005.
Their recommendations are as follows:
V/C Thomas Young 2nd. Term Years 3 & 4 R/C Kenneth R. Jones 2nd. Term Years 3 &
4
Capt. D. Richard Blidberg 2nd. Term Years 3 & 4
Capt. Paul M. Goldberg 2nd. Term Years 3 & 4
Capt. Robert A. Baime 1st. Term Years 1 & 2
Capt. William G. Gebow 1st. Term Years 1 & 2
On September 12, the Nomination Committee met to review and consider nominees to
the Membership Committee for the term years 2004 & 2005 Their recommendations
are as follows:
Capt. Blair W. McCracken 1st. Term Years 1 & 2
Capt. John A. Joslyn 1st. Term Years 1 & 2
Capt. Aaron Goldstein* 1st Term Years 1 & 2
After general discussion a motion was made and approved by voice vote to pass on
to the general membership at the Annual Meeting the Nomination Committee's
recommendations for their consideration.
Cmde. Scott read a letter from P/C Burgess requesting the following items be
added to the Annual meeting agenda for discussion. The cost investment necessary
to minimize noise levels, in the club house, the possibility of air conditioning
the club house, and to find a way to minimize the parking congestion in the
parking lot and adjacent areas for the membership. This led to a general review
of past discussions the Board has held on each of these items; the committee
recommendations reviewed, and the ways investigated to solve or mitigate the
impact of our clubhouse facility short comings and parking space limitations.
The Board agreed that each of these items having been addressed at previous
Annual Meetings and the Board having investigated each item on several occasions
that Cmde. Scott would bring P/C Burgess up to date by letter of the status of
each condition but not add these items for discussion to the Annual Meeting
agenda.
There being no additional business Cmde. Scott announced the next meeting of the
Board of Directors will be held on November 13, 2003 starting at 7:00 PM at the
Community Developmental Services Offices at 195 Hanover Street, Suite 40 Parade
Mall, Portsmouth NH. 03801
This meeting adjourned at 8:35PM.
William F. Fleming
Secretary
*report/memo placed on file
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