RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB

LOCATION: Community Development Services Office, Portsmouth, NH.

DATE: March 13, 2003

TIME: 7:03PM

PRESENT: Cmde Scott V/C Young R/C Jones Capt. Chambers Capt. Jefferson Capt. Watson Capt. Goldberg Capt. McCormack Capt. Rushforth Capt. Blidberg Capt. P. Young Treas. Harrigan Sec. Fleming

ABSENT: P/C Coffey
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Cmde. Scott called the meeting to order at 7:04PM by noting a quorum of the B of D was present. He then began the meeting by asking Sec. Fleming for his report of the February 19TH meeting of the Board of Directors.

SECRETARY’S REPORT:

Sec. Fleming began by asking if all members present had received a copy of the notes of the February 19TH meeting of the Board of Directors. He then asked for any corrections to, or omissions from the report. With no questions being raised or additions being requested by the B of D Cmde. Scott asked for a motion to accept the Secretary's report. Capt. P. Young moved for acceptance; seconded and so voted. The log book contains the written report.

TREASURER’S REPORT*:

Treas. Harrigan began by distributing his report along with attachments which included the February financial statements. He noted that Port Supply has refused to extend our wholesale account into the 2003 season. Their policy being only to extend this type of account to clubs that maintain a young people's sailing program.

With the objective of cutting accounting costs in half, starting with the next quarter BCOB will be asked to provide quarterly financial statements only. Treas. Harrigan will assume the responsibility of presenting the Board with monthly income and expense account reports. The reports to include payroll, day receipts, fuel delivery, function expenses, revenues, member reimbursement, and credit card data. BCOB will review the ledger quarterly for any entry adjustments needed to conform with accounting practices. Membership cards have been mailed to the membership for the 2003 season.




Cmde. Scott asked for any further questions of Treas. Harrigan; there being none, he asked for a motion to accept the reports as submitted. V/C. Young moved for acceptance, seconded and so voted. Copies of the reports will be placed on file for future audit.


REAR COMMODORE’S REPORT:

R/C Jones reported that the Ashworth By The Sea Buffet Dinner on March 15th. has reservations for 77 members and guests. A Hospitality Night (between 5:00PM and 7:00PM) at West Marine in Portsmouth is planned for April 8TH. West Marine will extend an additional 10% discount on most items purchased that evening by PYC members.

R/C Jones noted that he had spoken with John McCormack, Commodore of the Kittery Point Yacht Club to discuss advertising their youth sailing program in our monthly newsletter. Cmde. McCormack stated he would welcome any PYC children into the program, pending an opening slot, the program is limited to 160 students. The program has always filled up earl;y so to make it known to our membership that children have to sign up early in the season. A reduced rate for the program will be accorded PYC member's children.

R/C Jone also noted he had spoken with Capt. Gingras to update the web page to include all of the current House Rules along with the pass words to enter the member's page.

Laurie Clark has filed for use of the Club by the Hospital Guild for May 15TH for their annual function at the Club.

The newsletter is scheduled for printing next week, any additional information should be submitted to R/C Jones prior to next Monday.

There being no further questions or discussion Capt. McCormack moved for acceptance of the report as given, seconded, and so voted.

VICE COMMODORE’S REPORT:

V/C Young reported a new Steward has been hired for the season, his name is Brian Deane, and he comes to us with many years of sailing and management experience. Further, the majority of last year's staff will be returning along with both Jack Bienick and Chris Kinneavy to insure weekend needs will be well covered and relief for each of the men should they want time off on a given weekend.

One 24 foot slip (J) will be available this coming season. Letters will be going out in the near future to members on the slip waiting list. The dingy space will be expanded to provide better space for the 30 dingy spaces allotted.

The diesel launch maintenance work is scheduled for March in preparation for Docks-In on April 19TH.

There being no further questions or discussion Capt. P. Young moved for acceptance of the report as given, seconded, and so voted.

COMMODORE’S REPORT:

Cmde. Scott reported that either through attrition, letters of resignation, or being dropped for non-payment of 2003 season dues 13 members are being added to our membership rooster. The names of these members leaving our membership in good-standing are as follows:

Mr. T. F. Stigwolt Mr. & Mrs. Bruce & Ginni Thomas
Mr. Jeffery H. Marple Mrs. & Dr. Martha & W. Jost Michelsen
Ms. Kathrine N. Greene Ms. Joan J. Brillhart
Mr. Howard M. Budd





Those members being dropped for non-payment of the 2003 season dues are as follows:

Mr. Edward E. Burns Jr. Mr & Mrs. Dick & Anne Kerns
Dr. Robert W. McManus` Ms. Aline Newton
Ms. Linda McNeil Mr. & Mrs. Calvin A. & Elizabeth Canney



Welcome aboard letters will be sent to the following approved applicants on the membership waiting list:

Capt. Robert A. Jaquith Capt. Scott K. Johnson
Capt. Thomas Duderewicz Capt. Richard Danks
Capt. Albert P. Oliveira Capt. Rodney Watterson
Capt. William B. Smith Capt. Claude A. Marchessault
Capt. Richard Corrente Capt. Alan P. Newson
Capt. Michael Auger Capts.William& Cassandra Miller
Capt. Glenn W. Michael

The following approved applicants have asked that their names be removed from the waiting list:

Mr. Richard C. Cady Ms. Priscilla Brock

The following applications for membership have been received and sent to the membership Committee for consideration:

Richard Wells Sponsored by Capt. Gingras & Capt. Goldberg N. Paul Schepis Sponsored by Capt. Homiz & Capt.Mallon
Kenneth Purdy Sponsored by Capt. D. Gray & Capt. Almgren

There being no further questions or discussion Capt. P. Young moved for acceptance of the report as previously given, seconded, and so voted.

SUBJECTS CURRENTLY TABLED FOR FUTURE DISCUSSION BY THE BOARD

DATE SUBJECT DISPOSITION

9/10/98 Vision 2000 Committee Capt. Carson

CURRENT BUSINESS:

Cmde. Scott asked for any reports on current business to be brought before the Board of Directors.

Capt. Jefferson reported on the new launch, discussed with the Board the installation of a speaker to accommodate the radio installation, and the method of a bumper system for docking. He indicated he would be speaking with Chris Keanneavy to coordinate the communication needs of the new launch.

Cmde. Scott reporting for P/C Coffey, who is away on vacation, that he (P/C Coffey) and P/C Gage had inspected the west foundation wall. P/C Gage gave the Club an estimate of $10,000.00 to repair the foundation and has agreed to proceed with the work subject to weather permitting with the thought in mind of completing the work prior to Opening Night.

NEW BUSINESS

Cmde. Scott asked for any new business to be brought before the Board of Director

Beverly Yacht Club has extended an invitation to visit them during the coming season. (Some years back this Club would have a week end cruise to our facilities). Sec. Fleming noted that we send out reciprocal agreement to approximately 25 Yacht Club as far west as California a list of Club's is posted on the web site and Club Bulletin Boards.




Capt. Watson passed out a written outline of the Club closing at the end of the day and the responsibilities of the last member leaving the Club at the end of the evening. A general discussion followed as to how to educate the general members, either repeatedly through the newsletter each month, verbally each week at the Wednesday Night Dinners, providing a formal indoctrination when they become members through a tour
of the facilities when they officially become members, etc. Capt. Watson's outline of the closing problem included the possible educational solutions to the problem.

There being no additional new business Cmde. Scott announced the next meeting of the Board of Directors will be held on April 10, 2003 starting at 7:00 PM at the Community Development Services Offices in the Parade Office Mall, Suite #40, (Upper level) 195 Hanover Street, Portsmouth, NH.

This meeting adjourned at 8:05PM.







William F. Fleming
Secretary
*report/memo placed on file