RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT
CLUB

LOCATION: Community Development Services office, Portsmouth, NH.


DATE: April 8, 2004

TIME: 7:00PM

PRESENT: Cmde. Young V/C Jones R/C Baime P/C Scott Capt. Goldberg Capt. Blidberg Capt. Rushforth Capt. Watson Capt. McCormack Capt. Gebow Treas. Harrigan Sec. Fleming

ABSENT: Capt. Chambers Capt. Jefferson
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Cmde. Young called the meeting to order at 7:01PM by noting a quorum of the B of D was present.

SECRETARY’S REPORT:

Sec. Fleming asked that the review of the March 12th notes be tabled until the next Board meeting in May. The reason the Secretary gave was that the notes contained typing errors of an earlier draft of the notes which had been sent to the Board members in error by e-mail. This met with the Boards' approval and was tabled until the next meeting.

TREASURER’S REPORT*:

Treas. Harrigan passed out two documents to the Board. The first statement from the Federal Savings Bank showing the current balances of the checking accounts showing deposits of $151,795.01, the mortgage balance now stands at $82,020.75.

The other report showed the monthly expenditures for the March period met projections against budget forecast. Treas. Harrigan commented that the Profit and Loss statements are now being produced in-house by the Treasurer and Assistant Treasurer Rushforth on a monthly basis. Our present accounting firm will continue to process employee payroll as they have in the past at an expected cost of $1700.00 to $1800.00 per year.

Assistant Treas. Rushforth then gave a brief explanation of several of the accounts and the reasons for their allotted amounts. Capt. McCormack asked several questions regarding the carry over of taxes and fees for this fiscal year which were answered by Capt. Rushforth. Capt. Goldberg moved that the report will be placed on file for future audit.

REAR COMMODORE’S REPORT:
R/C Baime reported a successful function at the Ashworth Hotel on March 13TH. The turn out for the function was less than last year, but very enthusiastic. Capt. Marcuri gave an excellent presentation on his diving experiences in the islands. R/C Baime recommended that reservations be again made with the Ashworth Hotel for next year.

The newsletter for May will be mailed to the membership sometime during the coming week. R/C Baime asked that if any one wanting to get information into the monthly newsletter to get it to him by the 10TH of the month. However, any additional information generated at the monthly Board meeting will still be able to be inserted in the current newsletter.

There being no further questions or discussion, P/C Scott moved for acceptance of the report as given, seconded, and so voted.

VICE COMMODORE’S REPORT:

V/C Jones reported that the April 3RD. Work Party consisted of 23 members,i n that day alone 90% of the spring work to open the club was accomplished. April 10TH the Work Party tackled the tables, and chairs, raked up the yard, and made it presentable for Docks-In on the 17TH. V/C Jones reported that the crane operator had specifically asked that only the men working with the crane operator to hook the docks for lifting be around and under the working area during the transfer of the docks to the water. P/C Scott suggested a supervisor to control the amount of members in the yard. V/C Jones asked that a letter of thanks be sent to Capts. Joslyn and Marcuri for their outstanding contributions to getting the Club back in shape for opening.

The thirteen Mooring tags for the season have been received from the Port Authority for our moorings and the leased mooring stickers will be sent on to the lessors. All the moorings have new hardware, pennants and floats. The float numbers will be painted on the floats before being placed on station. V/C Jones noted that in re-energizing the building circuits sometime in the near future we should have our electrician review the circuitry and make any recommendations necessary. Also that wiring diagrams of all the circuitry be developed along with a repair history to be kept in a maintenance book for future Flag Officers use. After general discussion it was agreed to pursue developing a format to keep this type of information available for review.

There being no further questions or discussion, R/C Baime moved for acceptance of the report as given, seconded, and so voted.

COMMODORE’S REPORT:

Cmde. Young began his report by noting that letters of acceptance had been sent out to 15 applicants for membership, 10 of which have responded positively. Letters were sent on the 15TH of March and each new member has 30 days in which to respond.

Cmde. Young commented that the balance of his report he wished to discuss under current and new business.

There being no further questions or discussion Capt. Blidberg moved for acceptance of the report as given, seconded, and so voted.

CURRENT BUSINESS:

Cmde. Young asked for reports on current business to be brought before the Board of Directors.

V/C Jones reporting for the Pier Replacement Committee reported that the Pier Replacement Committee had met this past Saturday. The Committee, based on the information gathered over the past several months, recommended that Pickering Marine be employed to rebrace the existing pilings and install new pilings as necessary to bring the dock system up to safe standards. After general discussion the Board approved $6800.00 to complete the work and authorize Pickering Marine to proceed with the work outline per its proposal. P/C Scott will move ahead with the necessary repair permit applications.


Cmde. Young reported that he had spoken with P/C Gage and that he would be starting the foundation
repair within the next several weeks.
The Club manager has been hired and his job description is in process of being reviewed.

Cmde. Young further reported that the new fuel dispenser will be installed on the dock within the next week, thus will complete the fuel system up grade.

Capt. McCormack reported that she had spoken with the Minister of the church next to the post office and he was unable to approve the use of their parking lot without discussing it with the church trustees which he said he would do and get back to us.

NEW BUSINESS:

Cmde. Young asked for any new business to be brought before the Board of Directors.

Cmde. Young read a letter from the Seacoast Hospice Society asking if we would like to be a participating sponsor of their annual golf tournament at the Wentworth Hotel ?

The University of New Hampshire sent a notification of new pier construction at the Coast guard Station.

Capt. Jefferson will be transporting the launch from the Eastern Boat yard to Ben Ricker's mooring in anticipation of the need to use the launch during docks-in.

Both Capt. Blidberg and Capt. McCormack commented that they felt that the increased flow of information at this Board meeting was a great improvement in the Boards communications between its members.

There being no additional new business Cmde. Young announced the next meeting of the Board of Directors will be held on May 13 at 7:00 PM at the Portsmouth Yacht Club, Piscataqua Street, New Castle, NH. 03854






William F. Fleming
Secretary
*report/memo placed on file