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Subject: PYC Log 12/16/04
RE: OFFICERS & BOARD OF DIRECTORS MEETING OF
PORTSMOUTH YACHT CLUB
LOCATION: Axel Johnson Conference Center,
Newington, NH.
DATE: December 16, 2004
TIME: 6:00PM
PRESENT: Cmde Jones V/C Clark
R/C Wright
P/C Young Capt. Blidberg Capt.
Gebow Capt. McCormack Capt. Baime Capt. Graper
Capt. Pappas P/C Caruso Capt.
Goldberg reas. Rushforth Sec.
Fleming
ABSENT:
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Cmde. Jones called the meeting to order at 6:00 PM
by noting a quorum of the B of D was
present.
SECRETARYšS REPORT:
Sec. Fleming began by asking if all members present
received copies of the notes of the
November 11TH and September 9TH meetings of the Board of
Directors. Sec. Fleming explained that copies of
both reports had been e-mailed to each of
the retiring Board members and that no questions had
been raised to the reports. He then asked for any
corrections to, or omissions from the
reports.
Capt. Baime requested that the report be clarified
by noting that he had made a motion,which
was seconded, to have the Secretary report the vote
tallies along with the names of the candidates
being voted upon for the elected positions
at the Annual Meeting. These totals to be reported to
the Board and the general membership. As reported
in the November log, after general
discussion a vote was taken, the motion was defeated by a
majority vote. With no additions or corrections
being requested by the B of D P/C Jones
asked for a motion to accept the Secretary's report.
Capt. McCormack
moved for acceptance, seconded and so voted. The log book
contains the written reports.
TREASURERšS REPORT*:
Treas. Rushforth passed out his Treasurer's Report
for the month consisting of a Balance
Sheet, Profit & Loss Statement, and Cash Flow Analysis
through November
30TH. The report showed operating revenues to date of $376,814.00
with total expenses to date of $363,130.00 With other miscellaneous
accumulating income and expenses leaving a balance
of $9,847.00 recorded as Net Income to
date. Treas. Rushforth noted that with 2003 carry over
expenses from 2003 we currently show a loss of
$15,366.00 in net assets. Capt. Pappas
moved that the report will be placed on file for future
audit.
REAR COMMODORES REPORT:
R/C Wright reported that immediately following the
November meeting our outgoing R/C Bob Baime
took the time and courtesy to meet with him and
provided several boxes of sundry records, folders
and compact discs, including sample
contracts, newsletters, and other R/C materials which he
had diligently preserved. Capt. Baime was very
helpful in explaining the current practices
of this office such our present use of Microsoft
Publisher and of
e-mailing materials to our printing contractor which is indeed
entirely new since my last service on the board. I would like to publicly
thank Capt. Baime for his courtesies and assistance
to me in this transition.
As of Monday Dec 13th the attendance numbers for
the 2004 Christmas Dinner Dance at the
Portsmouth Country Club stood at 130 with a day or so to go
before the cut-off. Many thanks to P/C Barbara
Becker, Cap. John Pappas, Cap. Glen and Mary
Lou Graper, and Laurie Clark for handling the myriad of
details for this event.
Thanks also to the generosity of the Graper's and the Clark's we have 4
rather elaborate Gift Baskets to auction off at the dance. In order to
keep multiple
ticket handling to a minimum the Social Committee will be affixing
either red, blue or yellow colored stickers to the Name Tents at the
registration desk before the dance to indicate to
the wait-staff the meal choices already
selected by the attendees.
The New Year's Brunch at the Sheraton will be hosted
by Capt. & Mrs. Gebow. My special thanks to
P/C Tom Young for his help in finalizing those
arrangements and seeing to the special flyer
announcing that event.
The Annual Dinner-Speaker function at the
Ashworth-by-the-Sea Hotel will be held on
Saturday March 12, 2005 with cocktails and hor's d'oeuvres
starting at 6pm
followed by the traditional buffet at 7pm. Our guest speaker will be
Captain Lawrence G. Brudnicki, USCG Retired, skipper of the USCG TAMAROA
which made the dramatic sea rescues of both the 3
person crew of the broached Portsmouth NH
sailboat SATORI 75 miles off Nantucket in absolutely
horrendous seas only to then be deployed deeper into
the storm off the NY coast where they pulled
several ditched National Guard Rescue Helo crew
members to safety in what was later immortalized by
Sebastian Junger and Hollywood as "The
Perfect Storm". A sign-up sheet will be at the New
Year's Brunch
and added details will appear in a flyer sometime in the near future.
The 2005 Social Committee recently met and has
developed a full Social Program for the
coming year. A copy of the roster of the Committee and the
Schedule of Events has been furnished the Secretary
for publication in the Annual Calendar.
Courtesy draft copies have been prepared and provided to
each member of the Board and to the Committee
Members. Mr. Stan Shaw will be returning in
2005 as our primary special function and
regular Wednesday night dinner caterer with his ever efficient team with no anticipated
increase in regular costs or fees.
Respectfully submitted, E. N. Wright, Jr.
2005 Social Committee Hosts of the Month & Special
Event Coordinators:
Jan.: Debbie & Greg Gebow
Mar.: Ginny & Mal Burgess
Apr.: Laurie & Charlie Clark
May.: Lynn Joslyn & Ginny Burgess, Elaine & Tony
Syracusa, Nancy & John Pappas, Tony Young
Jun.: Ellen & Rob Blanchard, Judy & Bill MacHardy,
Margaret & Ken Jones, Laurie & Charlie
Clark, Judy & Ed Wright
Jul.: Lolly & Bill Fleming, Ann Mowers, Nancy &
John Pappas, Jerry & Paul Young, Marty
& Russ Roth, Barbie & Art Wright, Judy & Ed
Wright
Aug. Darlene & Roy Alonzo, Carol & Addison Marvin,
Mary Lou & Glen Graper, Nancy & George
Kinser, Charlotte & Bob Philbrook, Priscilla
Lent. Henry Marcuri, Barbara Becker
Sep.: Nancy & George Almgren, Mary Beth and Paul
Goldberg, Ann & Bob Watson, Debbie & Greg
Gebow Carol Chambers, Diane McCormack, Rita
Thornton
Oct.: Jackie Adams, Nancy L. Jackson, Elaine Perry,
Margaret & Ken Jones, Laurie & Charlie Clark,
Tony Young
Dec.: Mary Lou & Glen Graper
The 2005 Schedule of Events include approximately 50
social functions for the 2005 season.
There being no further questions or discussion,
Capt. Gebow moved for acceptance of the
report as given, seconded, and so voted.
VICE COMMODOREšS REPORT:
V/C Clark reported meeting on November 14TH with
Pickerering Marine (actually met with the
scheduling secretary) concerning the work to be
done on the piers before next spring. The letter
with enclosures that I distributed to the
Board members details the procedure and up dates the
status of the project V/C Clark commented that he
did not expect to see anything forthcoming out of Concord or Pickering Marine
until after
January first.
Work continues on the Docks while weather permits.
Still to be determined is the configuration
of the facing to be installed on the front dock
sections. Samples of materials to be researched
and will be presented to the Board for
consideration.
V/C Clark showed a sample material he procured to
attach to the face of the dock and opened
discussion on the merits of it. Capt. Gebow also
commented on a
facing material which could be installed. R/C Wright gave a brief
history of some of the past protective applications, and after general
discussion the choice of material to be installed
was tabled for a future review and decision.
A list of prospective House and Dock Committee
members has been developed and discussed
with the Commodore and each member recommended for the
Committee contacted and they are ready to go. The
Committee will be published in the Annual
calendar.
Sally McClellan has been contacted and will be
returning as Steward. A meeting with both
Sally and Cmde. Jones was held to discuss additional
staff for the
coming season. Sally recommended Kyle Morton for the Dock Masters
job and possibly Derrick Seitz as his assistant.
V/C Clark offered a 34 inch by 22 inch locking
display case to be used to display the
monthly notes and items of interest to the membership. Cmde
Jones readily accepted Vice commodores donation.
There being no further questions or discussion,
Capt. Pappas moved foracceptance of the report as given, seconded, and so voted.
COMMODOREšS REPORT:
Cmde Jones began his report by thanking P/C Young
for all his help in passing on the needed
information to comfortably begin the job of
Commodore. Cmde. Jones reported the following
applications for membership have been
received and sent to the Membership Committee for consideration:
Vincent A. & Judith Wenners Jr. Sponsored by
Capt. J. Pappas & Capt. K. Brown
Christopher F. & Janet B. Gordon Sponsored by
Capt. Leto & P/C Kinser
Cmde. Jones read letters of resignation from the
Nominating Committee by P/C Coffey and P/C
Scott. Their resignations were accepted with regrets.
Cmde. Jones commented that he would discuss the
balance of his report under current and new
business.
There being no further questions or discussion Capt.
McCormack moved for acceptance of the report
as given, seconded, and so voted.
CURRENT BUSINESS:
Cmde. Jones asked for any current business to be
brought before the Board of Directors.
Capt. Goldberg submitted an up to date Capital
improvement Plan showing an estimate of
$245,000.00 will be needed to maintain our facilities through
2013.
Capt. Graper reported that three additional
responses had been received . A general
discussion followed as to some of the comments and how to respond
to the
membership. It was decided to write a general response in the monthly
newsletter letting the total membership know of the additional communication
practices being considered by the Board. The
Secretary will in the future publish the
monthly Board meeting log on the web site, a summary in the
monthly newsletter, and post on the bulletin board
the monthly notes prior to the Board's
review and approval.
Cmde. Jones opened discussion on the possible
involvement with PSA for the 2005 season.
Capt. McCormack offered to act as an information gatherer
working with Capt. Hammer and report back to the
Board on the request from PSA for the use
of PYC facilities was tabled.
NEW BUSINESS:
Cmde. Jones asked for any new business to be brought
before the Board of Directors.
There being no additional new business Cmde. Jones
announced the next meeting of the Board of
Directors will to be held on January 13TH
starting at 7:00
PM at the Community Development Service office at 195 Hanover street,
Suite 40 Parade Mall, Portsmouth, NH., 03801.
This meeting
adjourned at 7:30PM.
William F. Fleming
Secretary
*report/memo placed on file
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