RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB

LOCATION: Community Development Services office, Portsmouth, NH.


DATE: March 12, 2004

TIME: 7:00PM

PRESENT: Cmde. Young V/C Jones R/C Baime Capt. Chambers Capt. Goldberg Capt. Jefferson
Capt. Rushforth Capt. Watson Capt. McCormack Treas. Harrigan Sec. Fleming
ABSENT:
P/C Scott Capt. Blidberg Capt. Gebow
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Cmde. Young called the meeting to order at 7:00PM by noting a quorum of the B of D was present.

SECRETARY’S REPORT:

Each Board member having received a copy of the February Log, Cmde. Young asked for any corrections to, or omissions from the report. With no questions being raised or additions being requested by the B of D Cmde. Young asked for a motion to accept the Secretary's report. Capt. Chambers moved for acceptance; seconded and so voted. The log book contains the written report.

TREASURER’S REPORT*:

Treas. Harrigan passed out two documents to the Board. The first statement from the Federal Savings Bank showing the current balances of the checking accounts and mortgage and the other the expenditures for the January and February periods against forecasted budget for the fiscal year. Treas. Harrigan commented the Profit and Loss statements will be produced in-house by the Treasurer and Assistant Treasurer on a monthly basis. The present accounting firm will continue to process employee payroll as they have in the past. Treas. Rushforth then gave a brief explanation of several of the accounts and the reasons for their allotted amounts. A motion was made by R/C Baime to accept the 2004 Budget as proposed and the 2004 Budget was passed by voice vote.

REAR COMMODORE’S REPORT:

R/C Baime reported that the April newsletter would be going to the printer this coming week and would be mailed out shortly. The Ashworth By The Sea Dinner meeting scheduled for March 13th has had a poor response with 43 members and guests making reservations. A guarantee of 48 is a requirement for the functions by the Ashworth. R/C Baime encouraged the Board members to attend the function and to invite other Club members to participate. R/C Baime re-opened discussion on donating the use of the clubhouse to the PSA organization for their after race gathering two Tuesday evenings during the season,. After general discussion by the Board, the evenings of June 15th and August 17th met with the approval of the Board. In addition, the Board agreed to sponsor the Dave Mowers Pursuit Race in September. There being no further questions or discussion, Capt. McCormack moved for acceptance of the report as given, seconded, and so voted.

VICE COMMODORE’S REPORT:

V/C Jones reported that he had made the necessary requests to the town and the vendors for the services to open the Club house for the season. Work parties are scheduled starting March 30th through April 10th with Docks-In scheduled for April 17th. Capt. Johnson has volunteered to purchase replacement doors and windows (at his cost) to be installed by the House and Docks Committee. The mooring permits for both the river and coves have been filed and fees paid.

Capt. Watson asked if in the revised job description for the Steward it be documented it was his/her responsibility to show new members the procedures for closing the Club in the evening and the locations of each of the switches and valves etc. V/C Jones commented that he would add this job to the Steward's job description.

There being no further questions or discussion, Capt. Chambers moved for acceptance of the report as given, seconded, and so voted.

COMMODORE’S REPORT:

Cmde. Young began his report by noting the following applications for membership have been received and sent to the Membership Committee for consideration:

James McCarthy Sponsored by Capt. J. Myles & Capt. Knollmeyer
Linda Allen Sponsored by Capt. Goldberg & Capt. Gingras

Cmde. Young reported that either through attrition, letters of resignation, or being dropped for non-payment of their 2004 dues 15 members are being dropped from the membership roll. The names of those leaving our membership are as follows:

Ms. Lois J. Champy Mr. & Mrs. Alexaner & Hope Neilson
Ms. Thelma Packer Mr. & Mrs. Samuel Palmer
Mr. Charles Schiff Mr. & Mrs. Richard Bailly
Mr. Robert Brown Mr. Paul Brown
Mr. & Mrs. Jack Cavanaugh Ms. Marilyn Cline
Mr. Richard Costa Mr. Phillip Kerkhoff
Mr. & Mrs. Frederick Vogel

Welcome aboard letters have been sent to the following applicants:

Robert R. & Mary Cline Mr. Matthew Jones Mr. Jeremy Small Mr. Robert A. Bristol Mr. Jeff Gordon Mr. Charles R. Clack Mr. Charles Leto Mr. Richard Buy Mr. John A. Gardner III Dr. Charles G. Mixter III Mr. Jonathan E. Danch Mr. Ronald M. DeNev Mr. & Mrs. Clifford & Kimberly Farrar Mr. Richard W. Piller

There being no further questions or discussion, Capt. Rushforth moved for acceptance of the report as given, seconded, and so voted.

CURRENT BUSINESS:

Cmde. Young asked for reports on current business to be brought before the Board of Directors.

V/C Jones reporting for the Pier Replacement Committee reported that two meetings had been held. One on the 17th of February and the other on March 3rd. At the February meeting the replacement program at Great Cove marina was reviewed and the worm problem discussed by P/C Scott's associate from UNH,

Dr. David Gress. Construction techniques were discussed at the March meeting with Capt. Gailey offering to check the conditions of our dock pilings. Capt. Gailey has been able to make a partial check of the pilings as of this date.

V/C Jone reported a work to be done, list was established for the Club opening and members are volunteering to take on projects to be completed before the club opening.

Sec. Fleming reported that the membership cards and parking stickers will be mailed together and a list of the members numbers will be on file on the membership list.

Cmde. Young noted the fuel pump replacement project is moving along and will be completed in time for the club opening.

NEW BUSINESS:

Cmde. Young asked for any new business to be brought before the Board of Directors.

Cmde Young passed out two letters addressed to the B of D's; one from P/C Roth and an additional letter from Capt. Reisteter requesting limited launch service to and from Little Harbor. Their requests were discussed at length and the decision of the Board was to decline expanding our current launch area due to the additional manpower and expense which would be evolved in servicing the additional harbor area.

Cmde. Young reported Capt. Graper had informed him that our insurance company had successfully resolved the complaint filed against the yacht club in 1999.

V/C Jones reported on the Lottery of the two moorings in front of the Club advertised in the March newsletter. Twelve members responded to the inquiry. The lottery was held at the Board meeting, the winning members were Capts. Arthur Dionne and Aaron Goldstein.

Capt. Watson opened discussion on the method of payment to Capt. Rushforth for his accounting work on behalf of the Club. It was agreed that Capt. Rushforth would be paid from the normal stipends awarded the Treasurer.

There being no additional new business Cmde. Young announced the next meeting of the Board of Directors will be held on April 8, 2004 starting at 7:00 PM at the Community Development Service office at 195 Hanover street, Suite 40 Parade Mall, Portsmouth, NH., 03801.

This meeting adjourned at 8:50PM.






William F. Fleming
Secretary
*report/memo placed on file