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RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH
YACHT CLUB
LOCATION: Portsmouth Yacht Club, New Castle, NH.
DATE: September 9, 2004
TIME: 7:00PM
PRESENT: V/C Jones R/C Baime P/C Scott
Capt. Blidberg Capt. Jefferson Capt. Watson Capt.
Chambers Capt. Capt. Gebow Capt. Goldberg
Capt. McCormack Treas. Rushforth Sec. Fleming
ABSENT: Cmde. Young
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V/C Jones called the meeting to order at 7:05PM by noting a quorum of the B of D
was present.
SECRETARY’S REPORT:
Sec. Fleming reported that the notes for the August 19th. meeting had not as yet
been transcribed into the log. The notes covering this meeting will be sent to
each member of the Board by e-mail when completed.. This was acceptable to the
Board and then tabled for future review.
TREASURER’S REPORT*:
Treas. Rushforth passed out his Treasurer's Report for the month consisting of
a Balance Sheet, Profit & Loss Statement, and Cash Flow Analysis through August
31TH. Treas. Rushforth further noted that he had added a budget comparison
format to the report to keep the Board up to date on amounts of funds spent per
budget category each month.
The report showed the following. Income to date of $312,768.00 with total
expenses to date of $257,277.00. With other miscellaneous accumulating income
and expenses a balance of $58,498.00 was recorded as Net Income. Treas.
Rushforth went on to discuss in detail each of the active accounts. Commenting
that some belt tightening of many of the accounts would be needed to minimize
any unforeseen expenses above the budget.
After general discussion this met with the Board's approval. Additionally,
Cmde Young in his monthly commentary would update the membership on the pier
replacement project and the need to generate a payment policy for the future
pier reconstruction. Treas. Rushforth suggested a dues increase of $60.00 from
$440.00 to $500.00 per annum would be appropriate in light of the increases in
property taxes and labor cost increase experienced in the past three years.
Capt. Jefferson moved that the report will be placed on file for future
audit.
REAR COMMODORE'S REPORT'*
R/C Baime began his report by noting the monthly Newsletter would be going
out this coming Monday.
A volunteer appreciation night is scheduled for October 4th. Because of the
large number of volunteers, (130) this year, the evening will take the form of a
Cocktail Party rather that a sit down dinner.
A Wednesday Night Dinner will be held on October 6th. The December meeting of
the Board will be at the Sprague House in Newington, NH. as in past years.
The Closing Night Dinner dance is scheduled for October 16th. The Christmas
Party will be held this year at the Portsmouth Country Club and the New Year's
Day Brunch will be held at the Sheridan Hotel in 2005.
There being no further questions or discussion, Capt. Jefferson moved for
acceptance of the report as given, seconded, and so voted.
VICE COMMODORE’S REPORT:
V/C Jones reported that he had visited with Attorney Ryan in Hampton and
reviewed the packet of files regarding the Johnson Litigation. He stated that
he had read documents which indicated that we did in fact own the parcel of land
along the west side of the Club. However, a copy of a survey of that parcel was
not available.
Repair work on the pier has been signed with Pickering Marine for repairs to be
completed prior to the opening of the dock for the 2005 season. Information
documents for the state have been filed.
Parking continues to be a problem concerning fuel deliveries. In some cases the
fuel trucks cannot get to the fuel intakes to deliver fuel. The House & Dock
Committee needs to review again the parking regulations.
Capt. Jefferson noted that the House & Docks rule regarding boats over 40' - 0"
being allowed to stay on the docks over night needs to be clarified to say all
yachts/boats 40' - 0" or over are not allowed to stay on the face of the dock
overnight. A general discussion followed as to the latitude being given to
visiting yachts renting mooring for extensive stays. Capt. Goldberg recommended
that the House and Docks Committee review the House & Docks Rules regarding
moorings and dock space.
There being no further questions or discussion, R/C Chambers moved for
acceptance of the report as given, seconded, and so voted.
COMMODORE’S REPORT:
V/C Jones reporting for Cmde. Young began his report by noting the following
applications for membership have been received and sent to the Membership
Committee for consideration:
Mayo A. Noerdlinger Sponsored by Capt.. Holzaepfel & Capt. Eberhart
Eric F. Rieseberg Sponsored by Capt. M. Wilich & P/C Coffey
Robert & Jaye Morton Sponsored by Capt. Ester Kennedy & P/C Fleming
Charles K. Tufts Sponsored By Capt. Gingras & Capt. Goldberg
V/C Jones reported a letter had been received from Capt. Hammer regarding the
PSA utilization of the Club house on Tuesday evenings. He asked to meet with the
Board in the near future to discuss meeting dates for the coming season. Cmde
Young responding to Capt. Hammer suggested after the first of the year would be
an appropriate time to discuss dates for the use of the Club for the 2005
season. Capt. McCormack commented that she had learned that the last time the
PSA used our facilities they were left in good order, spotlessly clean, not in
the condition reported to the Board at the last Board meeting. This
discussion was tabled subject to additional information being reported to the
Board by Capt. McCormack.
There being no further questions or discussion Capt. Rushforth moved for
acceptance of the report as given, seconded, and so voted
CURRENT BUSINESS:
V/C Jones asked for any current business to be brought before the Board of
Directors.
Capt. Gebow opened discussion on the financing of the dock repair replacement
project. He commented as follows:
With the current apparent membership negative attitude toward a large
capital expenditure for pier replacement, a positive vote for any kind of
such funding at the annual meeting is doubtful. Therefore, I propose that we
engage in a repair and replacement as necessary program with the current
Pier. I definitely do not mean a bandaid approach.
Rebolting and rebracing the entire structure should be a starting point.
New piles and restructuring of the outer end under the dock house should
also have a high priority as it is a cobbled together entity and at present
sways about. Also part of such a project should be replacement of piles at the
floats as necessary for the safety of the entire complex.
This approach has the benefit of allowing the Board of Directors to proceed
with needed repair and replacement of components without the political
campaign and dissension within the membership engendered by a large capital
expenditure.
The funds will be available from the Contingency Fund currently trapped in a
CD in the late spring of 2005. I, therefore, propose that we contract with
Pickering or others to commence such a project in the early spring of 2005,
i.e. April.
V/C Jones opened discussion on Capt. Gebow's observation and recommendations. He
commented that the Board should provide the information to the general
membership at the Annual Meeting for their final decision on how and when to
proceed with the project. After discussion the Board decided to proceed with
recommending a three year assessment of $125.00 per year to each member. This
assessment recommendation met with the approval of the Board to bring the
assessment before the membership for their decision.
NEW BUSINESS:
V/C Jones asked for any new business to be brought before the Board of
Directors.
V/C Jones opened discussion on Treas. Rushforth's recommendation to request a
dues increase of $60.00 per year per member. This would change the annual dues
from $440.00 to $500.00 per member. This met with the Board's approval.
V/C Jones read a letter from Capt. V. Burgess which read as follows:*
To the Board of Directors:
I propose the following suggestions for consideration at the Annual Meeting.
1. The names, pictures, length of membership at PYC, and participation in
Club activities of all candidates shall be posted in a place in the
Clubhouse accessible to all members no later than August 15 preceding the
Annual Meeting.
Reason: Many people, especially new members, don't know who the candidates
are until they receive notice of the Annual Meeting. Many times, they can't
put a name and a face together until the candidates rise to be recognized
just before the balloting.
2. Any member who expresses a desire to run for the Board of Directors,
having indicated the same to the Nominating Committee, shall be included in
the list of candidates.
Reason: While elective positions are often filled by unopposed candidates,
choices add to a more varied constituency. It is true that a candidate can
be nominated from the floor, but he or she will
run as a stranger to many people.
3. Minutes of all meetings shall be mailed to the membership with the next
newsletter.
Reason: As long as one member of PYC is without a computer, we must use
regular mail for communication. It is also said that the Minutes should be
held for a month because there might be corrections made at the following
meeting. I have never known of that happening in the thirteen years I have
been a member. In addition, the corrections would show in the Minutes of the
following meeting.
4. The Immediate Past Commodore shall be an Ex Officio member of the Board
of Directors if he or she has fulfilled his or her term as a Board member.
Reason: Having experienced the duties of a Flag Officer, he or she would be
able to advise new Officers, if asked, and provide some continuity to the
Change of Command.
My reason for suggesting these proposals is to improve communication among all
members of PYC. The Board of Directors is responsible for the government and
management of the Club, but it represents the membership. Therefore, the
membership should be kept abreast of all decisions which occur at its meeting
with the exception of personnel problems.
The Board, after general discussion, did not take any Action on the
recommendations submitted by Capt. Burgess.
V/C Jones reported the results of the Nomination Committee's deliberations
regarding Club members recommended to serve on the Board of Directors for the
2004 season through the 2005 season. The recommendations of the Board were as
follows
Capt. Diane Mc Cormack 2nd. Term Years 3 & 4
P/C John D. Caruso 1st. Term Years 1 & 2
Capt. Daniel J. Gingras 1st. Term Years 1 & 2
Capt. Aaron Goldstein 1st. Term Years 1 & 2
Capt. John A. Joslyn 1st. Term Years 1 & 2
Capt. Blair W. McCracken 1st. Term Years 1 & 2
The Nomination Committee met to review and consider nominees to the Membership
Committee for the term years 2004 & 2005. Their recommendations are as
follows:
Capt. Glenn W. Michael* 1st. Term Years 1 & 2
Capt. John Pearson 1st. Term Years 1 & 2
Capt. Bjorn Reiseter* 1st Term Years 1 & 2
Capt. Richard W. Yeaton* 1st Term Years 1 & 2
* Capts. Michaels, Reiseter and Yeaton, are recommended for election subject
to Capts. Goldstein, McCracken and Joslyn's election to the B of D.
Capt. Gebow reported that in addtion to the Nominating Committee's
recommendations five other members had expressed interest in being elected to
the Board. Their names were as follows:
P/C Edward Wright 1st. Term Years 1 & 2
P/C Alan Williams 1st. Term Years 1 & 2
Capt. Charles Clark 1st. Term Years 1 & 2
Capt. Glen Graper 1st. Term Years 1 & 2
Capt. John Pappas 1st. Term Years 1 & 2
After general discussion of the qualifications and experience of each member
mentioned the Board voted in a split decision to publish the slate of members
recommended by the Nominating Committee, (P/C Coffey, P/C Roth, & P/C Scott), in
the Notice of Annual meeting to be held on October 21st.
There being no additional new business V/C Jones announced the next business
meeting of Portsmouth Yacht Club will be held on October 21st. at 7:00 PM at
Portsmouth Yacht Club, Piscataqua Street, New Castle, NH.
William F. Fleming
Secretary
*report/memo placed on file
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