RE: OFFICERS & BOARD OF DIRECTORS MEETING OF PORTSMOUTH YACHT CLUB
>
> LOCATION: Community Development Services office, Portsmouth, NH.
>
> DATE: March 14, 2005
>
> TIME: 7:05:PM
>
> PRESENT: Cmde Jones V/C Clark R/C Wright
> P/C Young P/C Caruso Capt. Blidberg Capt. Gebow Capt. Graper Capt.
> McCormack Sec. Fleming
>
> ABSENT Capt. Baime Capt. Goldberg Capt. Pappas
> Treas. Rushforth
> ------------------------------------------------------------------------------------------------------------------------------------------------
> Cmde. Jones called the meeting to order at 7:05 PM by noting a quorum of
> the B of D was present.
>
> SECRETARY’S REPORT:
>
> Sec. Fleming began by asking if all members present had received copies of
> the notes of the February 9TH, meeting of the Board of Directors. He then
> asked for any corrections to, or omissions from the reports. With no
> additions correction being requested by the B of D Cmde. Jones asked for a
> motion to accept the Secretary's report. Capt. McCormack moved for
> acceptance, seconded and so voted. The log book contains the written
> reports.
>
> COMMODORE’S REPORT:
>
> Cmde. Jones ask P/C Caruso to bring the bring the Board up to-date on the
> information available on the Dock Project .
>
> PIER COMMITTEE REPORT*
>
> P/C Caruso reported that the Pier Committee had met via a conference call
> that day and he also had been in touch with a host of organizations in
> addition to Appledore, gathering information in preparation for the
> Special meeting scheduled for the 31 March.
>
> Appledores Engineers summary recommendations are as follows*:
>
> Timber waterfront structures typically have a design life on the order of
> 25 years and a service life that may be extended beyond this with routine
> maintenance and repairs. The fixed timber pier is nearing the end of its
> practical service life and should be programmed for replacement within
> five years. Although the pier has been temporarily stabilized with the
> addition of a pile and untreated bracing, these repairs have not
> significantly extended the life of this structure. Applicable building
> codes for pedestrian loading require a minimum allowable uniform live load
> capacity of 100 pounds per square foot. However our cursory calculations
> of the fixed pier indicates that is has an allowable uniform live load
> capacity of 40 pounds per square foot not accounting for deterioration. We
> recommend that the pier be replaced. To increase the lateral stability of
> the pier we recommend replacing it with an 8-foot wide walkway. Our
> probably opinion of the replacement cost for this structure is
> approximately $100,000 to $150,000 depending on the final design.
>
> All 19 of the timber guide piles have exceeded their practical service
> life and should be replaced to prevent failure of the floating dock
> system. The replacement of these guide piles with treated timber is
> problematic as the treatment process embrittles the timber and limits
> their capacity to resist lateral loading. Therefore we recommend replacing
> the guide piles with coated steel pipe piles. In addition the floating
> dock restraint chains should be replaced with guide rollers to limit
> coating loss and abrasion to the pile. The shallow bedrock conditions at
> this site would prohibit installing the guide piles to their point of
> fixity (approximately 20 feet) as required by analysis to develop full
> capacity. However based on the past performance of the existing piles it
> is reasonable that steel piles driven in similar locations will provide
> sufficient capacity. The addition of a three-pile dolphin at either end of
> the float system would be a measure of providing additional lateral
> support to the system. Our probable opinion of the replacement cost of the
> guide pile is $75,000 to $100,000 depending on the final design.
>
> We recommend developing design plans and specifications to fully develop
> the design details. In addition the current fixed pier should be load
> rated and posted for its live load capacity until replacement is
> completed.
>
> After providing the information that P/C Caruso had available the meeting
> was opened to general discussion and Board recommendations on the best
> plan to proceed with and the limit of work to be performed initially. and
> the anticipated cost of the work.
>
> After discussion it was the consensus of opinion to begin the pier
> refurbishing by replacing 19 to 25 pilings and additional dolphins at each
> end of the docks. To present to the membership the recommendation that the
> pilings be replaced and to finance the project with either extending the
> mortgage by $50,000.00 or to assess the active members $200.00 this fiscal
> year. After general discussion the Board decided to propose an assesment
> for consideration at the meeting of the membership.
>
> A motion was made by P/C Young to refurbish the piling with either oar or
> yellow pine piles. this was second and so voted.
>
> A motion was then made to notify the general membership that a special
> meeting would be held on 31 March at the Great island Commons Building in
> New Castle to discuss and vote on the funding and expenditure of
> $50,000,00 for the necessary repairs of the dock system. This motion
> passed by voice vote.
>
> There being no additional new business Cmde. Jones announced the next
> meeting of the Board of Directors will be held on March 31st starting at
> 7:00 PM at the Great Island Community Building, New Castle NH. 03854 .
> This meeting adjourned at 8:10PM.
>
>
>
>
>
>
> William F. Fleming
> Secretary
> *report/memo placed on file
>